Yellowstone Machinery Affiliate Programme – Terms & Conditions

Effective Date: 1 November 2026

These Terms & Conditions ("Terms") govern participation in the Yellowstone Machinery Affiliate Programme ("Programme"), operated by Yellowstone Machinery Ltd ("Yellowstone Machinery", "we", "us" or "our").

By applying to join or participating in the Programme, you ("Affiliate", "you" or "your") agree to these Terms.

1. Programme Overview

1.1. The Programme allows approved Affiliates to earn commissions by referring customers who make qualifying purchases from Yellowstone Machinery.

1.2. Commission rates, eligible products and applicable rewards are available under "Program Summary" in the Affiliate Dashboard once an application has been approved.

1.3. Participation is free and subject to approval by Yellowstone Machinery.

1.4. Yellowstone Machinery reserves the right to approve, reject, suspend or terminate Affiliate accounts in accordance with these Terms.

1.5. Acceptance into the Programme does not guarantee earnings, sales or continued participation.

2. Affiliate Eligibility and Approval

2.1. Applicants must be at least 18 years old and legally capable of entering into a binding agreement.

2.2. The Programme is primarily intended for trade professionals, landscapers, groundworkers, construction professionals and individuals with relevant industry connections. Other applicants may also be considered.

2.3. All applications are reviewed by Yellowstone Machinery. We aim to respond within 48 hours of receipt.

2.4. Yellowstone Machinery may accept or reject applications based on suitability, authenticity, compliance history and legitimate business considerations.

2.5. Affiliates must provide accurate, complete and up-to-date registration information.

2.6. Duplicate, fraudulent or misleading accounts are prohibited.

2.7. We may request reasonable identity, business, tax or payment information to verify an Affiliate's eligibility.

3. Referral Links and Attribution

3.1. Approved Affiliates receive a unique referral link through their Affiliate Dashboard.

3.2. Referrals are tracked through our affiliate management platform, subject to its technical functionality and applicable privacy requirements.

3.3. The standard referral tracking window is 30 days from the relevant referral interaction, unless otherwise specified in the Programme settings.

3.4. A referral generally qualifies when a customer follows an Affiliate's referral link and completes an eligible purchase within the applicable tracking period.

3.5. Affiliates may share general store referral links or product-specific referral links. Commission eligibility is determined by the purchased product, applicable Programme rules and successful referral attribution.

3.6. Commissions are only payable where the referral has been successfully tracked or independently verified and approved by Yellowstone Machinery.

3.7. Yellowstone Machinery may determine attribution where multiple Affiliates claim the same customer, using available referral records, transaction information and other reasonable evidence.

3.8. We cannot guarantee attribution where tracking is prevented by expired cookies, browser restrictions, disabled tracking, incorrect links or other technical limitations outside our reasonable control.

3.9. Purchases completed through telephone, WhatsApp, email or other offline channels will only qualify where Yellowstone Machinery can verify and expressly approve the referral.

3.10. Yellowstone Machinery may correct attribution errors or manually adjust referrals where reasonably necessary.

4. Commission Structure

4.1. Current commission rates, eligible products and reward structures are displayed under "Program Summary" in the Affiliate Dashboard following approval.

4.2. Commission rates may vary depending on the product, promotional arrangement or Affiliate-specific agreement.

4.3. Unless expressly agreed otherwise in writing, a qualifying order generates one applicable referral commission, regardless of the number of eligible units or complimentary accessories included.

4.4. Products not expressly designated as commission-eligible do not generate referral commissions.

4.5. Commissions are only earned on genuine, qualifying and successfully completed sales.

4.6. Website visits, enquiries, quotations, abandoned checkouts and unpaid orders do not generate commissions.

4.7. Self-referrals, purchases made on an Affiliate's behalf or transactions arranged primarily to generate artificial commissions are not eligible.

4.8. Existing customer enquiries, previously negotiated transactions and sales already independently secured by Yellowstone Machinery may be excluded where the Affiliate did not materially introduce the customer.

4.9. Cancelled, refunded, fraudulent or otherwise disqualified orders do not qualify for commission.

4.10. Where an order is partially refunded, amended or otherwise materially changed, commissions may be adjusted or cancelled as appropriate.

4.11. Any special commission arrangements must be confirmed in writing by Yellowstone Machinery.

5. Commission Approval and Payment

5.1. All referral commissions are initially recorded as pending and remain subject to verification and approval.

5.2. Approved commissions are paid directly to the Affiliate's nominated bank account 28 days after the customer's machine has been delivered, provided the order has been fully paid, completed and has not been cancelled, refunded or otherwise disqualified.

5.3. For pre-orders or delayed deliveries, the payment period begins on the confirmed delivery date, not the original purchase date.

5.4. Yellowstone Machinery intends to pay all valid, properly earned commissions in accordance with these Terms.

5.5. Commission payments may be temporarily withheld where reasonable verification, fraud investigations, refund disputes or other compliance checks remain outstanding.

5.6. Payments are made in GBP by bank transfer.

5.7. Affiliates are responsible for ensuring that their bank account and payment information is accurate, complete, current and capable of receiving payments.

5.8. Yellowstone Machinery is not responsible for payment delays, rejected transfers or losses resulting from inaccurate or outdated payment information supplied by an Affiliate, except where caused by our own negligence or error.

5.9. Where payment details are missing or incorrect, commissions may remain on hold until satisfactory details are provided.

5.10. Affiliates are responsible for their own tax declarations, reporting obligations and any applicable National Insurance or VAT requirements.

5.11. Where a commission is paid incorrectly or the underlying transaction is later reversed, Yellowstone Machinery may seek repayment or deduct the overpayment from future commissions, where legally permitted.

6. Fraud Prevention and Commission Withholding

6.1. Yellowstone Machinery operates a zero-tolerance policy towards fraudulent, misleading, deceptive or abusive referral activity.

6.2. Prohibited activity includes, without limitation:

• Self-referrals or artificial purchases intended to generate commissions.

• Fraudulent orders, fabricated customer details or misleading identities.

• Duplicate Affiliate accounts designed to manipulate rewards.

• False or misleading promotional claims.

• Cookie stuffing, forced clicks, automated traffic or tracking manipulation.

• Collusion between Affiliates and customers to obtain improper commissions.

• Unauthorised discounting, impersonation or misrepresentation of Yellowstone Machinery.

• Misuse of customer information or unlawful marketing practices.

• Any activity intended to circumvent the Programme's eligibility or commission rules.

6.3. Yellowstone Machinery reserves the right to investigate, suspend, withhold, reject, reverse or recover commissions where it reasonably believes that fraud, abuse, manipulation, misrepresentation or a material breach of these Terms has occurred.

6.4. We may request additional documentation or supporting evidence before approving commissions.

6.5. Payments may be suspended while a reasonable investigation is undertaken.

6.6. Commission eligibility decisions will be made using available transaction records, tracking information and other relevant evidence, acting reasonably and in good faith.

6.7. Where reasonably practicable, Affiliates will be notified of rejected commissions and given an opportunity to request a review.

6.8. Any disputed commission should be raised within 30 days of the Affiliate receiving notice of the decision.

6.9. Nothing in these Terms permits Yellowstone Machinery to arbitrarily or dishonestly refuse payment of a legitimate, properly earned commission.

7. Affiliate Marketing and Promotional Conduct

7.1. Affiliates must promote Yellowstone Machinery honestly, professionally and in accordance with applicable UK laws, regulations and advertising standards.

7.2. Affiliates must clearly disclose their commercial relationship with Yellowstone Machinery when sharing affiliate links or promotional content, using appropriate disclosures such as #Ad or an equally clear statement.

7.3. Affiliates must not present themselves as independent customers where they are commercially incentivised to recommend Yellowstone Machinery.

7.4. Affiliates must not falsely claim to be employees, agents, official representatives or exclusive distributors of Yellowstone Machinery.

7.5. Affiliates must not make inaccurate or unverified statements concerning machinery specifications, pricing, discounts, availability, delivery times, warranties or product performance.

7.6. Unsolicited bulk messaging, spam, deceptive marketing and unlawful promotional practices are prohibited.

7.7. Affiliates must not publish fabricated reviews, misleading testimonials or false endorsements.

7.8. Affiliates must comply with applicable privacy and electronic marketing requirements.

7.9. Affiliates must not register websites, domains, social media accounts or advertising identities that impersonate Yellowstone Machinery.

7.10. Paid advertising using Yellowstone Machinery's name, trademarks or branded search terms requires our prior written approval.

7.11. Yellowstone Machinery may require the removal or correction of promotional materials that breach these Terms, applicable law or reasonable brand standards.

8. Intellectual Property and Brand Assets

8.1. Approved Affiliates receive limited, non-exclusive, revocable permission to use authorised Yellowstone Machinery logos, images, referral links and approved marketing materials solely for promoting the Programme.

8.2. All intellectual property rights remain with Yellowstone Machinery or their respective owners.

8.3. Affiliates must not modify branding in a misleading manner or claim ownership of Yellowstone Machinery's intellectual property.

8.4. Affiliates must not use our branding in ways that imply endorsement, authority or an official relationship beyond their approved Affiliate status.

8.5. Permission to use Yellowstone Machinery branding ends immediately upon termination of Programme participation.

9. Customer Orders and Relationships

9.1. All customer purchases are made directly with Yellowstone Machinery and are subject to our applicable sales, delivery, warranty and returns policies.

9.2. Affiliates are independent referrers and have no authority to negotiate binding sales agreements, accept payments or make contractual commitments on behalf of Yellowstone Machinery.

9.3. Yellowstone Machinery retains responsibility for determining product prices, stock availability, customer eligibility, order acceptance and fulfilment.

9.4. We reserve the right to refuse or cancel orders in accordance with applicable law and our customer terms of sale.

9.5. No commission is payable where an order does not satisfy the Programme's qualifying conditions.

10. Data Protection and Confidentiality

10.1. Affiliates must comply with applicable data protection and privacy laws, including the UK GDPR and Data Protection Act 2018 where applicable.

10.2. Affiliates must not unlawfully collect, disclose, distribute or misuse customer personal information.

10.3. Customer information must not be submitted to Yellowstone Machinery or the affiliate platform without an appropriate lawful basis.

10.4. Affiliate registration details, referral records and payment information will be processed for Programme administration, verification, tracking and payment purposes, in accordance with our Privacy Policy.

10.5. Affiliates must keep their account credentials secure and protect any confidential information obtained through the Programme.

10.6. Referral tracking technologies remain subject to applicable privacy requirements and customer consent preferences.

11. Suspension and Termination

11.1. Affiliates may leave the Programme at any time by contacting Yellowstone Machinery.

11.2. Yellowstone Machinery may suspend or terminate Affiliate participation for fraud, suspected abuse, unlawful conduct, material breaches of these Terms or other reasonable business grounds.

11.3. We may also discontinue an Affiliate's participation without fault by providing reasonable notice.

11.4. Following termination, Affiliates must immediately cease using Programme referral links, promotional materials and Yellowstone Machinery branding.

11.5. Legitimate commissions properly earned before termination remain payable under these Terms, unless reasonably disqualified due to fraud, cancellation, refunds or other applicable exclusions.

11.6. No commission is earned for new referral activity following termination.

11.7. Relevant obligations concerning payment, confidentiality, fraud, intellectual property and disputes survive termination.

12. Changes to the Programme

12.1. Yellowstone Machinery may amend the Programme, including commission rates, eligible products, tracking arrangements and these Terms.

12.2. Material changes will be communicated to active Affiliates by email, through the Affiliate Dashboard or by another reasonable method.

12.3. Updated commission rates and eligibility requirements will generally apply prospectively and will not retrospectively reduce legitimate commissions already earned.

12.4. Continued participation following the effective date of notified changes constitutes acceptance of the updated Terms.

12.5. Yellowstone Machinery may suspend or discontinue the Programme for legitimate operational, commercial, legal or security reasons, while honouring valid outstanding commission obligations.

13. Independent Relationship

13.1. Affiliates participate as independent third parties.

13.2. Nothing in these Terms creates an employment relationship, agency, partnership, franchise or joint venture between an Affiliate and Yellowstone Machinery.

13.3. Affiliates are responsible for their own marketing activities, business expenses, taxes, insurance and applicable legal obligations.

13.4. Affiliates have no authority to legally bind or represent Yellowstone Machinery.

14. Liability

14.1. Yellowstone Machinery does not guarantee uninterrupted operation of the affiliate platform, referral tracking or associated services.

14.2. We will take reasonable steps to administer the Programme accurately but cannot guarantee the successful tracking of every referral.

14.3. To the extent permitted by law, Yellowstone Machinery will not be liable for indirect or consequential losses, loss of anticipated profits or missed business opportunities arising from participation in the Programme.

14.4. Nothing in these Terms excludes or restricts liability for fraud, fraudulent misrepresentation, death or personal injury caused by negligence, or any other liability that cannot lawfully be excluded.

14.5. Affiliates remain responsible for losses or claims resulting from their own unlawful, fraudulent or materially non-compliant promotional activities, to the extent permitted by law.

15. Complaints and Disputes

15.1. Affiliates may raise commission, tracking, account or payment enquiries by emailing:

contact@yellowstonemachinerysupply.com

15.2. Affiliates should provide relevant order references, referral records and supporting information where available.

15.3. Yellowstone Machinery will review disputes reasonably and in good faith.

15.4. Both parties agree to make reasonable efforts to resolve disputes informally before commencing legal proceedings.

16. Governing Law

16.1. These Terms are governed by the laws of England and Wales.

16.2. Subject to any mandatory legal rights concerning jurisdiction, disputes arising from these Terms will be subject to the courts of England and Wales.

17. Company Information

Yellowstone Machinery Ltd
Company Number: 17385792
Registered in England and Wales

Registered Office:
124–128 City Road
London
EC1V 2NX
United Kingdom

Website: https://yellowstonemachinerysupply.com
Email: contact@yellowstonemachinerysupply.com

By applying for or participating in the Yellowstone Machinery Affiliate Programme, you acknowledge that you have read, understood and agree to these Terms & Conditions.